Process administration provides process information as well as control and error handling functions. The different functions of the Process administration will be demonstrated in two use cases. First, you will see how you can restart failed activities.
The list of process instances in the various statuses is available in Instance monitoring. Filter the list for example, according to the status 'Failed'. Display the process instance in the Explorer tree. The instance is selected in the Explorer tree. Click on 'Console' to obtain information on why the instance failed. You can also obtain the error description by referring to the e-mail notification that you receive when errors occur. Correct the errors that led to the process instance failing. After the correction, click on 'History'.
Restart the activity whose execution failed. The activity is restarted and the process instance continues. Skip failed activities. If you receive an e-mail that an activity failed, you can retrieve further information about this activity with the Process administration, in order to correct the error. To do so, select the process instance of the executable process that contains the failed activity and click on 'History'. Select the failed activity to display the input and output data for it. Check the output data. Click on 'Activities' to skip the failed activity and if necessary, adjust the output data. If output data was specified for the activity, a dialog opens for you to correct the data and thus avoid further failure. If no output data was specified for the activity, the activity is skipped immediately. The process continues with the next activity.
Suspend, resume or delete processes. You can also suspend the execution of a process instance. This can be useful, for example, if a server outage would cause the process execution to fail. Later, you can resume the instance. Alternatively, you can terminate the execution of a process instance permanently if, for example, the executable process is no longer relevant. Resume is only active if the process was suspended beforehand. You can delete executable processes if, for example, they are outdated and should therefore no longer be used. When an executable process is deleted, the process version and all related information, such as instances, subprocesses, etc., are removed from Process administration.
You just saw how you can retrieve information about processes and intervene, if necessary with the Process administration.
