APM Accelerator Order Management: Switch to Productive Data

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This guide walks you through replacing the included demo data with your own SAP data, so you can move the accelerator into productive use.

  • Set the Data Set Connection
  • Adjust the Parameters
  • Delete the preloaded (demo) data
  • Extract source data from SAP
  • Data Load
This guide assumes that your productive data is transferred using the standard Process Extractor provided with ARIS Process Mining, and that you have already completed the steps described in Prerequisites & Preparation.

Switch to Your Own SAP Data – Step 1: Set the Data Set Connection

  • Navigate to Data → Datasets and select the relevant created data set.
If sensitive or business-critical data will be loaded in the following steps, ensure that the appropriate access permissions are configured beforehand for the Data Set. Data set access permissions can be maintained via Manage Access. More details: see APM Help → Manage Data Sets → Manage Access to Data Sets

Select Data Set

  • After opening the data set, the Overview tab provides a summary of the current data load status (and lists any detected issues)
  • On the this page, scroll down in the left-hand navigation to the Connections section.

Open SAP Conenction

  • Select the existing entry labeled SAP.
Do not rename this connection. If you change the name of connection, then the extraction will fail later. 
  • If no Living Process license has been assigned yet, you will be prompted to assign one at this point.
Since we recommended installing without a Living Process license for the demo data, this dialog will most likely appear here. If a license was already assigned during installation, this step is skipped.

  • Select the SAP system integration.
  • Select the provided Process Extractor.
    (The extractor must be installed and correctly configured beforehand; see chapter: Preparation and Prerequisites.)
  • Select the corresponding SAP source system.

  • Enter the Client Secret Key.
    (The Client Secret Key is either provided by the administrator who set up the system integration or, if sufficient permissions are available, can be retrieved manually as described in the Excursus below)

    connection wizard

Excursus: Retrieving the Client Secret:

  • Step A:

  • Step B:

Client Secret

Switch to Your Own SAP Data – Step 2: Adjust the Parameters

Details will coming soon!

Switch to Your Own SAP Data – Step 3: Delete the (preloaded) demo data

  • Go to the relevant data set's Overview tab.
  • At the top, select Delete process data > Choose Delete process storage data.

A dialog titled "Delete process data" opens, asking you to confirm that all process data will be deleted (irreversible).

  • Do not check the option "Delete all analysis model fields (including calculated fields)" — the analysis model must be preserved.
  • Select Delete to confirm.

 

Next, go to Source Tables in the left-hand navigation and delete tables listed there.

before:

afterwards you will get


If you want to keep the option to roll back to the demo data later, you can leave the CSV tables under the "Default" category in place and only delete the others. In most cases, however, all tables should be deleted.

Switch to Your Own SAP Data – Step 4: Extract source data from SAP

  • Navigate to Extraction in the data set area and select Extract all. (Alternatively: you can trigger it on the Overview panel as well)
  • In the dialog that opens, select Run to start the extraction.
This step triggers the extraction of data from the SAP system and may involve a large data volume, depending on the scope of the source system. The supported data volume depends on the available Living Processes license. In addition, the runtime of the data extraction directly depends on the data volume and can be significant for large data sets. To reduce both data volume and runtime, the extraction scope can be limited by selecting Customize, which allows you to define the time period for the data extraction by the two parameters begindate and enddate.

wizard 1

  • Depending on the data volume, this step may take some time (even hours). The extraction status can be monitored in the Run log area.

Status in Run log

Switch to Your Own SAP Data – Step 5: Data Load

After the data extraction is completed, the source tables must be loaded into the data set.

  • Return to the Overview tab of the data set and select Load Data. (Alternatively, you can do it in the Source tables panel)

  • Keep Update dynamic parameters after data load selected.
  • Select Run to start the data load.

run load

  • The data load status can be monitored in the Run log area again.

Once extraction and data load have completed successfully, the Overview tab will show green checkmarks across all steps (Connections, Extractions, Source tables, Transformations, Data model, Analysis model), each confirming "Everything is okay." — indicating your Accounts Receivable accelerator is now running on your own productive SAP data.


Once your connection and parameters are correctly configured, the left-hand panel also offers a Run pipeline button, which executes extraction, transformation, and data load in one go. This could have been used instead of the step-by-step approach described above. We recommend the step-by-step approach for this initial switch to productive data, as it makes it easier to follow what's happening and to intervene at the right point if issues occur. For future, recurring updates, using Run pipeline is a convenient option.
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