Accounts Payable

FREE ACCELERATOR

ARIS Process Mining | Accounts Payable | AP | SAP | Management Dashboard | Operational Excellence 

This dedicated accelerator for ARIS Process Mining is purpose-built to optimize SAP-based Accounts Payable. It provides ready-to-use insights into critical use cases such as touchless invoices, blocked invoices, days payable outstanding, and payment terms mismatch — helping you increase transparency, accelerate invoice processing, improve working capital management, and unlock measurable business value across the Procure-to-Pay cycle

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Talk to our experts and see how an Accounts Payable solution powered by ARIS Process Mining can unlock significant business value — from touchless invoicing and faster exception handling to better working capital management.

What Process Mining Solves for Your Accounts Payable

• MANUAL, TOUCH-HEAVY INVOICE PROCESSING DRIVING UP COST AND CYCLE TIME
  Automates repetitive invoice handling, pinpoints the sources of manual touchpoints such as parked invoices and rework, and increases the share of touchless invoices
• BLOCKED INVOICES DELAYING PAYMENTS AND STRAINING SUPPLIER RELATIONSHIPS
  Reveals block reasons, aging, and value at risk, enabling faster resolution and prevention of recurring blocks at the source.
• PAYMENT TERM MISMATCHES CAUSING MISSED DISCOUNTS AND COMPLIANCE GAPS
  Detects deviations between contractual, master data, and invoice-level payment terms, reducing missed discounts and improving posting accuracy.
• SUBOPTIMAL PAYMENT TIMING TYING UP WORKING CAPITAL
  Identifies root causes of early and late payments and optimizes payment timing to capture discounts and improve working capital management.
• LACK OF END-TO-END VISIBILITY ACROSS INVOICING, MATCHING, AND PAYMENT
  Enables Finance and AP teams to see what actually happens across the end-to-end process, rather than relying on assumptions.
• HIGH PROCESS VARIANTS AND EXCEPTIONS IN SAP AP HANDLING
  Visualizes process variants and deviations to identify exception-heavy paths and support standardization and continuous process improvement.

What This Accelerator Delivers

This plug-and-play accelerator provides everything you need to analyze and improve SAP accounts payable—preconfigured, actionable, and ready to use. It includes:

• Preconfigured transformation logic for the relevant SAP data model
• Ready-to-use accounts payable KPIs
• Standard dashboards and analyses for key use cases
• Prepared to address typical accounts payable pain points
• Fast deployment on ARIS Process Mining

Accounts Payable Process: End-to-End Happy Path and Operational Variations

Accounts Payable is made up of several interconnected process steps covering invoice receipt, matching, posting, approval, and payment clearing. While a standard happy path exists, real-world Accounts Payable is shaped by process variants and exceptions—such as payment blocks, invoice rework, and payment term mismatches—that arise in day-to-day operations and significantly impact cash flow, working capital, and supplier satisfaction. The diagram below illustrates both perspectives.

Application Structure & Navigation

Control Tower Overview

The Control Tower surfaces the most common accounts payable pain points—such as manual invoice processing, blocked invoices, and payment term mismatches—and presents them in a clear, business-driven view. This gives Finance Leadership a holistic understanding of performance and trends over time, helping them quickly assess the situation and target action where it matters most.

Monitoring and Impact

From the monitoring and impact dashboard, Finance Leadership can quickly see both the business scope—number of invoices and total value at risk—and the performance KPIs, such as Touchless Invoice Rate, Blocked Invoice Rate, Days Payable Outstanding (DPO), and Payment Term Mismatch %—each paired with its financial impact in EUR (Touchless Invoice Value, Blocked Invoice Value, Lost Discount Value, and Invoice Value with Mismatched Payment Terms).

Root Cause Analysis

Following leadership's direction, the AP Manager's task is to identify how to quickly resolve blocked and exception invoices and optimize working capital. The Root Cause Analysis dashboard reveals why these issues occur. It surfaces bottlenecks, deviations, and manual touchpoints, and quantifies their financial and operational impact—ensuring improvement efforts are focused where they matter most. The manager can see exactly where friction exists in the invoice-to-pay cycle. Drilling down further, they can isolate problem areas and instantly switch perspectives—analyzing impact by vendor, company code, payment term, or invoice category. This turns insight into action, enabling targeted fixes rather than broad, manual investigation.

Details

In the detailed operational view, the AP Analyst sees a prioritized list of invoices, along with the specific issues preventing each one from being processed and paid on time. ARIS automatically classifies the root causes of delay, removing the need for manual investigation. Combined with contextual data like invoice value, payment status, and due date, the analyst can immediately determine which invoices require urgent intervention. From here, the analyst can take action directly, ensuring issues are addressed faster and working capital impact is minimized.

Use-case specific navigation beyond the Dashboards

All use cases follow the same structured approach empowering managers, process analysts, and operational teams to consistently identify inefficiencies, assess impact, and take action. In addition:

• Process Explorer – Enables exploration of actual end-to-end process flows based on event data.
• Process Model Overlay – Compares the reference Accounts Payable process with the process variants measured through process mining, highlighting deviations and compliance gaps.
• Process Overview – Allows users to analyze the full Accounts Payable process beyond a single use case.

All dashboards come with:

• Main KPIs
• Use-Case specific KPIs
• Case-level Insights and Visualizations: Charts, Tables, Diagrams
• Multiple Filter: Dimensions, Categories
• Addressed Pain Points
• Potential Value Proposition
• Action Buttons

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